OnTrackPM

Monthly and quarterly reporting to the executive team is time-consuming and frequently complex. Ever struggle with a web of spreadsheets, fixing broken links, chasing unknown revision errors to prepare a single report? Felt the pain of knowing the information is outdated even as it is reported? How can a large company properly analyze its project performance and forecast costs or cash flow?

Project based organizations need a system of controls, processes and practices that will standardize project planning and execution. We have developed a methodology that provides your organization with a tool built on the OnTrack Control Framework (TM). This control framework includes processes and industry best practices that provide the governance and oversight required to manage projects, portfolios and programs effectively. We know no two projects are exactly the same, however, there is a strong correlation between standard processes and systems being utilized across organizations and project success. OnTrackPM has the power and control combined with the flexibility needed to successfully control and manage your entire organizations projects, portfolios and programs.

Projects Managers have always faced a myriad of challenges, often pushing their skills to the limit. This is especially true in the current project landscape. Today the downward pressure to work within the constraints of time, scope and cost are immense. Because so much is demanded of a project manager we at OnTrack have developed over time, with industry feedback, the OnTrack Control Framework-OCF. This proven approach to managing and controlling projects has lead to the creation of OnTrackPM. OnTrackPM provides the flexibility, capability and reliability project mangers require to monitor performance, progress, help with managing risk and stakeholder communication. OnTrackPM puts your finger on the PuLSE of the project.

Project success often hinges to the ability to manage change and control costs. Immediate risks of late and/or inaccurate reporting through the inefficient process of collecting project data separately from procurement, planning and accounting, then combining and processing the data in spreadsheets. The same risks hold for the software integrator. Despite varying levels of integration efficiency, the database-to-database links create weaknesses, with a revision or a failure in any linked program jeopardizing the whole. On a strategic level, performing project cost control using ERP systems is innately risky. There is a fundamental difference between operating a company, which is long-term and strategic in nature, and running a project, which is short-term and extensive in detail. The ERP “shoe does not fit all”.

Projects require a procurement system that handles the whole supply chain cycle from requisition to management of materials and contracts to operations handover. Processes lacking alignment and systems requiring redundant data entry are all prone to error. Errors and inefficiency, in turn, threaten the project’s schedule and budget.

In the life-cycle of a project, client turnover is an especially daunting challenge for all stakeholders. The handover from project execution to operations traditionally is extremely time consuming and chaotic considering the amount of information to be accounted for. Often leaving the operations personnel with inadequate information to reference. What if there was a smoother more timely transition methodology?

The major challenges faced by any construction manager are the management of time and cost. The construction landscape today puts even more downward pressure on the management of delivering to these challenges. To be effective construction managers need an accurate portrait of the state of execution. OnTrackPM provides the near real time reporting of progress, monitoring of manpower and measurement of EV. The creation, sharing and tracking of field changes notices and RFI’s is a breeze with our collaboration/notification features. As a construction manager all the information you require to execute efficiently is at your fingertips.

Project documentation, if handled poorly, can be like a tsunami of transmittals, data-sheets, engineering specifications and work packages ready to wreak havoc on the project especially during turnover. Add to this the web of systems traditionally used to store, manage and track all project documentation and you have an immense hurdle to project success. What if there was a single system for project documentation capture?

Having access to the latest information is vital to timely project execution, and the key to managing this critical data is by making it available to the right people as soon as possible. With OnTrackPM engineers now have the tools to effectively generate, track and distribute all of their projects valuable engineering data. Using OnTrackPM enables closer alignment between operations, construction, and engineering earlier on with advanced work packaging.

OnTrackPM is built on the philosophy that IT is here to serve the needs of the business and we believe a tool that is both effortlessly implemented and easily managed is crucial to improving the cost-effectiveness of any capital project life cycle.

One of the main stumbling blocks in dealing with disputes on projects is the time that it takes to get issues resolved. The risk of delayed resolution of disputes is very real and very expensive. It is therefore important to have a system in place for dealing effectively and quickly with any disputes or disagreements. OnTrack PM is that single truth for the project that will provide the transparency and single system of record that all stakeholders can agree to.

For any project driven company, managing the profitability of your operations is challenging. Project accounting and financial management applications must be tightly integrated and flexible to maximize revenues and ensure successful project performance and profitability. OnTrackPM is configurable to align and automate to the corporate financial processes across the project lifecycle.

Changes will occur on every project, especially during execution. The owner’s business needs, incomplete plans and specifications, or unforeseen events will impact projects and cause change. Implementing a change is faster if necessary funding is set aside in advance or made quickly available. If the project budget is challenged every time a change is made that requires additional funding, then legitimate changes are more likely to be challenged. This causes extra costs to be incurred by contractors and increasing the potential for claims.